Receives and maintains official city documents. Issues regulated business licenses. Processes licenses for liquor sales, off-track betting, and bingo. Administers city land annexations. Facilitates city council meetings. Conducts city elections and accepts and verifies candidate nomination petitions and other required documentation. Administers initiative, referendum, and recall petition services.

Phoenix City Clerk Department | Phoenix City Clerk Department

Programs that provide information about the requirements and procedures for initiating legislative or constitutional changes through the filing of petitions or the introduction of proposals to be acted upon by the legislature or the total electorate at the polls, and/or which oversee the initiative and referendum process.

Initiative and Referendum Procedures

Programs that provide information about the procedures that people are required to follow in order to become candidates for public office and/or which enforce compliance with requirements by candidates.

Filing Procedures for Candidates

Offices that have jurisdiction when the results of a local, state or national election have been challenged.

Election Challenges

Programs that provide official information about the number of votes that were cast for each candidate or ballot proposition that was voted upon during an election.

Election Results

Programs that publish and/or distribute voter information guides, sample ballots and other materials that provide information regarding the positions of rival candidates in an election, summaries of the pros and cons of specific ballot measures (including potential costs to taxpayers and arguments for and against individual measures prepared by proponents and opponents), rules for same day voter registration and general information about precinct boundaries, the location and hours of polling places, early voting options, secured vote by mail ballot drop-off locations (where available), as well as other details regarding the content or the mechanics of the election.

Election Information

The office of the individual who holds the position of city or town clerk in a particular jurisdiction and is generally responsible for records relating to activities and transactions in the city, town or township. The city/town clerk may also prepare and publish official notices, maintain the city/town code, coordinate and prepare an agenda for city/town council meetings and take minutes.

City/Town Clerk Offices

City or county offices that issue licenses, permits or other authorizations which enable businesses to operate legally within the local jurisdiction. Included are general business licenses which are required of all businesses within a particular city or county and licenses which allow specific types of regulated businesses to operate legally.

Local Business Licenses/Permits

Programs that arrange for the participation (usually by mail) in elections by qualified voters who, because of serious illness, military service or absence from home for business or other reasons, are unable to appear at the polls in person on election day.

Absentee Ballots

Community organizations, churches and other facilities that have been designated as places where people can vote during local, county, state and national elections. Included are polling sites for the election of school board members as well as those for elections involving political offices.

Polling Places

Responsible for Town records, public inspection of records, monthly reports to the Council, Council and Board and Commission minutes, website construction/maintenance, contracts, facility rentals, ordinances, resolutions and library services. The Town Clerk also functions as the Elections Officer for the Town.

Clarkdale Town Clerk | Clarkdale Town Clerk

Programs that maintain and, where appropriate, provide copies of birth certificates, i.e., documents which certify the date and place of a person's birth as well as his/her parentage. Available in most jurisdictions are authorized copies which are required to obtain a driver’s license, passport, Social Security card and other services related to an individual’s identity; and informational copies which cannot be used to establish a person’s identity. Only individuals designated by law have access to authorized copies of a person's birth certificate.

Birth Certificates

Programs that provide information about the way incumbent public officials have voted on measures that have come within their purview during their tenure in office.

Voting Records

Programs that issue, maintain and, where appropriate, provide access to or copies of the official documents that certify that an individual has died. Death certificates specify the cause of death and are generally signed by an attending or examining physician. Available in most jurisdictions are authorized copies which may be required to obtain death benefits, claim insurance proceeds, notify Social Security and access other services related to an individual’s identity; and informational copies which cannot be used to establish identity. Only individuals designated by law have access to authorized copies of a person's death certificate.